Category Archives: COVID-19

Why is it important for the HR’s to upgrade their Induction programme in 2021?

The induction programme of an organization is an important process of introducing a new employee to the working environment, rules and regulations, company policies, job responsibilities and other such essential information. It forms a part of an organization’s knowledge management process and helps the new member become integrated into the team and the company’s business. It has proven to improve employee retention, build the company’s reputation and increase overall productivity of the employees.

However, the current pandemic situation has proven to be both, challenging and enlightening with regards to the typical recruiting process. With  new emerging technologies and more people opting for a digital workspace, it becomes imperative that the onboarding process be accordingly upgraded, to the changing times and scenarios. Here are some reasons why it is important to upgrade the Induction programme in 2021:

Remote Working:

Telecommuting has become the new reality for business corporations. In the current pandemic situation, the entire recruiting process is completely online. Hence, it is essential that the onboarding process also be similarly upgraded. The upgraded Induction programme should have information about work from home policies, provision for online introduction and interactions,  and should also provide technology training and support for those who require it. A mobile workforce changes the dynamics of an organisation, in the sense that it becomes more impersonal, in comparison to a face-to-face interaction. It is therefore important that the digital training process is able to make new recruits feel welcome and included in the company. 

Networking Systems :

Technology has become an integral part of business and with the introduction of new tools, services and upgrades, it is important to train the new recruits to become more digitally aware and utilize these tools for better collaboration and communication, especially during these challenging times. 

Basic training on the new networking systems like Skype for business, Sharepoint, Google Meet and emerging technologies like Office 365 should also be incorporated to the regular induction process. This would enable the new members to communicate and be in touch with the organization and also provide a great platform for them to get to know their colleagues and develop a great working relationship with them.

Introduction of Learning Management Systems :

Induction is no longer simply a text based training programme. Many corporations are now opting for a gamified learning approach when it comes to introducing the new employees to the company history, structure and policies. Using a learning management system (LMS) for the recruiting process helps the new member learn about the business culture, standard business procedure, compliance policy etc in a more interactive and engaging manner. LMS can be used to design courses for enhancing the employee’s skill or to introduce them to a new software or technology. It can also be used by the Learning and Development team for testing and assessing an employee’s performance. It can thus help to evaluate the success of a training programme and see if the trainee’s have managed to retain the information after training.

Innovation (Creativity over Formality) : 

Many organizations are going the creative and personal route over the completely formal onboarding process. Induction forms the first introduction of the organization and its tone and the methodology used goes a long way in creating a great impression on the new recruits. Therefore, some companies prefer a more innovative approach, rather than the traditional approach while welcoming their new employees. This may include-

Gifting: 

This is a great personal way to make an employee feel welcome. Some companies give their new recruits a pen and a notebook with the company logo and others even give out gift coupons.

Activity based programme:

Some organizations arrange an activity programme where the new member can interact and get to know their colleagues. Activities like sharing a funny story, engaging in some fun games go a long way in breaking the ice and building great working relationships among people.

Buddy system:

Most new recruits often feel intimidated and unsure about their roles and responsibilities when they first join an organization. Induction usually takes care of this by giving them the information in print, but some companies have introduced the buddy system to supplement this process. The buddy system involves assigning a buddy to the new member, who would be responsible for introducing them to the other team members, helping them get accustomed to the company role and answer any queries that they have. Many corporations have reported great success in implementing this method during their onboarding process.  

Thus, upgrading the induction process according to the changes and emerging trends, helps in creating a friendly and dynamic workplace which in turn enables the employees to grow and develop and achieve greater results for the organization

The 7 Advantages of Remote Working

People have always been drawn to the idea of a flexible workspace that provides them with professional and personal control over their career and life in general. While some corporate organizations were hesitant and sceptical about the concept of a productive remote working scenario, the current pandemic situation has forced many to re-evaluate their opinion.

The last couple of months have highlighted the fact that working from home is not only a great alternative to the routine office set-up, but also benefits both, the employee and the business organization. 

Highlighted below are the seven main advantages of remote working :

Increased Productivity

Many corporate companies are of the opinion that working from home can result in their employees becoming lazy and unproductive, but factually, the opposite is true. 

Distance work gives people the freedom to select their own workspace. They can choose to work in comfortable clothes, relax on a comfortable chair or even have their laptop stationed on the kitchen counter. This familiar and ergonomic workspace helps in reducing stress, thereby increasing productivity and performance. 

Moreover, people do not have to expend their time and energy in daily commuting to their offices. Not having to travel long-distance or suffer traffic congestion reduces the anxiety of being late or wasting too much time. People doing remote work are often, more inclined to start their work early or even extend their work hours due to not having to travel to their workplace.

Independence of Location

A flexible workspace allows people to continue working despite a change in their location without having to change their company or start over in a new organization. 

It also provides access to a broader range of employment opportunities that are not limited by geographical location. People can thus, avoid moving to a major metropolitan area with a high cost of living simply to have a career that they desire. 

Companies will also not lose their employees if they re-locate and can thus enjoy a greater degree of employee retention in their organization. 

Reduction of Expenses

Telecommuting can be a great way to save money and reduce expenses. Having a remote job instantly reduces the cost of petrol, vehicle maintenance, professional attire, daily meals etc. It also benefits the companies and allows them to save money as it decreases the cost of real estate and technology.

Inclusion of People

Digital workspace is not limited by geographical location and hence, it allows companies to hire people from different places. This enables greater diversity in the work environment as employees belonging to different culture, language, race, religion, etc., all come together and enhance the social dynamics of the organisation.

Moreover, it also provides an excellent work opportunity for people with disabilities and others who cannot work an on-site job, to follow their career goals without having to worry about external factors like work commute, etc.

Better work-life balance 

Telecommuting makes it easier for people to balance their career and family life. It reduces stress, gives time for recreational activities and improves personal relationships. In addition, the interaction between the employee and the employer is greatly enhanced without all the distractions and politics that come with an on-site job. 

Working remotely also encourages people to live a healthier life by eating well, having time to exercise and not being stressed or over-burdened by external factors.

Flexible Timings

Many remote jobs come with flexible timings where people can start and end their day as they desire, as long as the work schedule is not compromised. This factor is desirable to people as it allows them to take an active part in their family and still maintain their career. It allows them to balance time for their children’s school activities, family functions, medical appointments etc. Thus, an off-site workspace can lead to a more fulfilled and satisfying life.

Environmental Impact

Telecommuting not only benefits people on an individual level but it also proves advantageous to the world at large. When many people choose to work from their homes, it positively impacts the environment by reducing the emissions of greenhouse gases and saving oil resources. Reducing travel also helps in reducing pollution and carbon emissions which greatly affects the climate. 

Moreover, distance work negates the use of too much paper, air-conditioner, lighting etc in a corporate set-up which in turn can leave a positive impact on our globe.

 Although the current on-going pandemic situation has been the catalyst for people turning to a digital workspace, many are realizing its multifarious advantages. It is thus, safe to say that this  is one trend that isn’t going to slow down anytime soon